Providenciales. TCI

 

Experience Turks and Caicos Job Description

​

Job Title: Executive Assistant to CEO  

Hours: 40 hours  

Department: Executive Department  

Unit: Executive  

Classification: Employee

Annual Salary: $44,000-$48,000 per annum

Reporting Supervisor: CEO 

Probationary Period: 6 months

​

Job Purpose: The Executive Assistant to the CEO The Executive Assistant to the CEO is responsible for providing administrative support and efficiently managing all aspects of the CEO's office. This position requires a high level of dedication, discretion, and organizational prowess to assist the CEO in executing their responsibilities effectively and ensuring the smooth operation of the executive office. 

 

Key Results Areas:

• Efficiently manage the CEO's schedule, priorities, goals, and objectives to maximize productivity and optimize time management.

• Facilitate seamless communication between the CEO and internal/external stakeholders to ensure all parties are well-informed and aligned.

• Support the CEO in decision-making processes by conducting in-depth research, analyzing data, and preparing relevant reports and presentations.

• Coordinate and organize high-level meetings, conferences, and travel arrangements, anticipating the CEO's needs and preferences.

• Proactively handle confidential and sensitive information with the utmost discretion and professionalism.

• Streamline office operations, including supply management, document organization, and office maintenance to create an efficient and functional workspace for the CEO. 

​​

Essential Duties:

• Maintain the CEO's schedule, proactively plan appointments, and handle meeting conflicts, while ensuring the CEO's time is optimized.

• Efficiently manage all incoming and outgoing communications, including phone calls, emails, and written correspondence, promptly responding on the CEO's behalf when required.

• Plan and coordinate executive-level meetings, compile meeting agendas, take accurate minutes, and follow up on action items as needed.

• Conduct thorough research on various topics, compile data, and generate wellstructured reports and presentations to support the CEO's decision-making process.

• Act as a dependable point of contact between the CEO and other team members, clients, and external partners, ensuring effective communication and information flow.

• Handle sensitive and confidential matters with the highest level of discretion and confidentiality.

• Travel Arrangements: Arrange all travel logistics for the CEO, including transportation, accommodation, and itinerary planning.

• Oversee office operations, including procurement of office supplies, filing systems, and office organization, to maintain an efficient and productive workspace for the CEO. 

 

Skills/Qualifications/Competencies:

• Bachelor's Degree with a minimum of 5 years of executive-level administrative support experience, ideally assisting C-level executives.

• Exceptional organizational skills with the ability to prioritize tasks, manage deadlines, and handle multiple responsibilities simultaneously.

• Strong verbal and written communication skills, displaying professionalism and clarity in all interactions.

• Demonstrated ability to identify challenges and propose practical solutions to support the CEO effectively.

• Impeccable integrity and a high level of discretion in handling sensitive information and confidential matters.

• Ability to thrive in a dynamic and fast-paced environment, adapting to changing priorities and demands.

• Proactive approach to tasks, taking initiative, and displaying resourcefulness in achieving goals.

• Advanced skills in office software applications, including MS Office suite including Word, Excel and PowerPoint.

​

Working Conditions:

• Work effectively in a fast-paced and high-pressure environment while maintaining composure and professionalism.

• Handle sensitive information with the utmost confidentiality and adhere to strict data protection protocols.

• Availability to work outside regular business hours, including evenings and weekends, to accommodate the CEO's schedule and urgent matters.

• Ability to travel 

​

Resumes with current contact information must be accompanied by a cover letter and two letters of reference (one preferably from a former employer) as well as copies of educational certificates and a copy of the passport photo page. Shortlisted candidates must submit a police certificate.

 

Applications should be addressed to: The Interim CEO, Experience Turks and Caicos, Providenciales. Applications can be delivered via email to experienceturksandcaicoshr@gmail.com

 

We thank all applicants for their interest, however, only persons selected for an interview will be contacted. APPLICATION DEADLINE: October 6, 2023